What To Consider When Renting Tables For An Event

11 May 2023
 Categories: , Blog


When you host an event, you often need to rent tables for your guests. It may seem like a straightforward process, but there are many things to consider when renting them. Choosing the right tables will ensure that your guests have enough space, the room looks nice, and your event doesn't have any unnecessary issues.

Here are some of the things you should consider when renting tables for your event:

Type of Event

The type of event you're hosting will play a major role in the tables you need to rent. For example, if you're having an outdoor picnic, the tables you need will be much different than if you were hosting an indoor wedding at a country club. 

Number of Guests

How many guests will you be having at your event? You'll need to ensure that you have enough tables to fit everyone comfortably. You should also consider how many people you want to sit at each table. 

Size of Venue

It's vital that you consider the size of your venue when you're renting tables to ensure that they're all going to fit properly. If a venue is really big, and you only use a few tables, it can make the room feel empty. If the room is small and you use a lot of tables, the room could feel too cramped.

Seating Setup

How do you plan on arranging the tables at the venue? If you're planning on having a specific system, like all the tables forming a circle or being set up along the walls, you will have to rent the right tables to be able to do that. You will also need to consider things like the location of the stage if there is one so everyone can see from their seats. 

Size of Tables

The size of the tables you rent is a vital detail because if you use really large tables, you won't need to rent as many as if they were smaller. Having large tables allows you to seat more guests together, which will help create a social atmosphere at your event. You also don't want the tables to be so large that they don't leave enough open space at the venue for people to walk around, dance, etc.


You likely have a budget in mind for how much you'd like to spend to rent tables. Be sure to find out what's included in the rental price, such as table accessories, chairs, etc. so you can stay within your total budget.

Contact a company that provides table rentals to learn more.