While hosting an event in your home can be a lot of fun, there are also practical aspects to think about for keeping everyone safe. Opening your home to a larger group of people than usual also means opening yourself up to greater liability. Here are some questions to ask about the logistics of keeping guests safe at your home event.
Who Is Responsible for the Event?
Your safety planning might look different if you are hosting an event for friends, coworkers, or acquaintances that belong to the same organization as you. There is a different level of formality and expectations involved with each group. And if you are offering your home for a company party or an organization's meeting or special event, you might be able to call upon these people to offer help with planning or footing the costs of making the event safe.
What Are the Requirements of the Event?
What things are needed to make the even both safe and functional? For instance, does the event require an open space for more activity and movement? Is there electrical equipment that needs certain cabling or a lot of electrical power? These are things to think about upfront to be sure that you can offer what the party needs while keeping it safe.
For example, if there is consuming electrical equipment involved, don't simply plug a sound system into extension cords; this would be a fire risk. An electrician would be needed to install additional outlets or circuit breakers. Of course, if this is a one time event, you might not want to look into this expense, but it's definitely worth it if you plan to host more events in the future.
How Will People Move Throughout the Space?
Another thing to think about is how safely people will move through your home. For example, are there clear and wide walkways? Are the exits clearly marked for event-goers?
How Will You Cool the Space?
Cooling is another thing to think about when you have a lot of people in a smaller space. To keep people from dehydrating, getting overheated, or possibly fainting, consider renting fans to ventilate the area. It's possible to rent fans for events as a one-day contract.
Who Is in Charge if an Emergency Occurs?
Finally, know who you will call on to act in case of an emergency. This could be the owner of the home. It might be the leader of the group, or it could be a volunteer with medical experience. Whoever it is, this person would be the primary decision maker in case someone gets hurt or there is another accident during the event. While thinking about these things isn't the most fun part of event planning, you will be glad that you did if there is a problem.